1. Introduction

Welcome to RentPilot (“we”, “our”, “us”). We provide a software platform that helps businesses manage equipment, expenses, and operational analytics. This Privacy Policy explains how we collect, use, and protect your information when you use our services.

2. Information We Collect

3. How We Use Your Information

We use your data to:

• Provide and operate the service
• Authenticate users and secure accounts
• Improve performance and user experience
• Monitor usage and detect issues
• Prevent fraud and abuse
• Communicate with users about updates or support

4. Data Sharing

We do not sell your data.

We may share data with trusted third-party services strictly to operate the platform, such as:

• Hosting and infrastructure providers
• Database and backend services
• Error monitoring tools

These providers only process data on our behalf and are required to protect it.

5. Data Security

We take reasonable measures to protect your data, including:

• Secure authentication systems
• Encrypted connections (HTTPS)
• Access control mechanisms to ensure users only access their own company data

However, no system is 100% secure, and we cannot guarantee absolute security.

6. Data Isolation (Multi-Tenant Security)

Your data is logically separated from other users and companies. Users can only access data associated with their own account and organization.

7. Your Rights

You have the right to:

• Access your data
• Update or correct your data
• Request deletion of your data

To make a request, contact us using the details below.

8. Data Retention

We retain your data only as long as necessary to:

• Provide the service
• Comply with legal obligations
• Resolve disputes

When data is no longer needed, it is securely deleted.

9. Cookies and Tracking

We may use cookies or similar technologies to:

• Maintain sessions (login)
• Improve performance
• Analyze usage

You can control cookies through your browser settings. If you disable cookies, some features may not work correctly.

10. Third-Party Services

Our platform relies on third-party services for infrastructure and functionality. These services may process your data as part of providing their services.

11. International Transfers

Depending on where you are located and where our service providers operate, your information may be transferred to and processed in countries other than your own. We take reasonable steps to ensure appropriate safeguards are in place where required by law.

12. Children’s Privacy

Our services are intended for business use and are not directed to children. We do not knowingly collect personal information from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. If changes are significant, we will notify users through the platform or via email.

14. Contact Us

If you have any questions or requests regarding this Privacy Policy, please contact us at:

Email: support@rentpilot.app

15. Acceptance of Terms

By using our service, you agree to this Privacy Policy.